Purpose: To advise, govern, oversee policy and direction, and assist with the leadership and general promotion of organization to support the organization’s mission and needs.

Mission statement: To provide education and support to families experiencing child custody conflict.

*Major Roles:

  • Organizational leadership and advisement
  • Organizing the board of directors, officers, and committees
  • Formulation and oversight of policies and procedures
  • Financial management, including adoption and oversight of the annual budget
  • Oversight of program planning and evaluation
  • Personnel evaluation and staff development, when this becomes necessary
  • Review of organizational and programmatic reports
  • Promotion of the organization
  • Fundraising and outreach

*Members of the board share these roles while acting in the interest of the organization. Each member is expected to make recommendations based on his or her experience and vantage point.



  • The board of directors meets twelve times a year in person or by online meeting; at least 80% attendance is required.
  • Committees of the board meet as needed, depending on their respective work agenda; participation on a committee is required.
  • Fundraising events and campaigns are important for promoting the organization; participation in campaigns and attendance at fundraising events is required.

Expectations of all board members:

  • Attend and participate in meetings on a regular basis, and special events as able.
  • Participate on a standing committee of the board (most committees should be chaired by a board member, and can have non-board members, too).
  • Recruit additional volunteers and potential board members.
  • Be alert to concerns and notify the board of directors about subjects that can be addressed by Organization mission, objectives, and programs.
  • Help communicate and promote Organization mission and programs.
  • Become familiar with Organization finances, budget, and financial/resource needs.
  • Understand the policies and procedures of Organization.
  • Financially support Organization in a manner commensurate with one’s ability.


Presidential Duties:

  • Set organizational goals, with support of Executive Committee (VP, Sec. & Treasurer).
  • Sign all legal documents, contracts, agreements, etc. on behalf of the board and center.
  • Prepare agenda for board meetings and executive meetings. Requests can be made by board members and non-board members to add items to the agenda, but it is up to the president to organize the board meetings, prioritize agenda items, and decide what needs to be included in the agenda. Exception: By board vote items can be added to an agenda, motioned and seconded, when the agenda is presented for approval.
  • Govern board meetings according to Robert’s Rules. (See attached abbreviation of Robert’s Rules).
  • Moderate board discussions, keeping members from monopolizing the conversation, asking for motions (and hearing none, or hearing no-second, to end those discussions), and asking that prolonged discussions be tabled and discussed at the committee level.
  • Remain fair and impartial.
  • The board president is a member of all committees. The president does not need to attend all committee meetings, but all committee chairs should report discussions to the board president.
  • Delegate tasks and appoint committee members and committee leaders to discuss all committee projects; of course, the president can ask for volunteers.
  • Check-in with committee leaders to keep them accountable for special projects.
  • Watch the clock for board meetings; there should be no prolonged discussions. Anything that takes more than a few minutes to discuss should be given to a committee to fully discuss, and then have that committee bring recommendations to the full board.


Vice-Presidential Duties:

  • Serve on the Executive Committee to help set organizational goals.
  • Assist the president with keeping committee leaders accountable for following-up on their responsibilities.
  • Preside over the board meeting whenever the president is absent or if the president should have to recuse her/himself.
  • Make all necessary copies of agenda, minutes and any handouts for board meetings.
  • President may delegate any presidential duties to Vice President for completion.


Secretarial Duties:

  • Serve on the Executive Committee to help set organizational goals.
  • Keep minutes of board meetings and Executive Committee meetings.
  • Maintain correspondence between board and any board members and non-board members; maintain good records.
  • Keep official records on attendance, general participation, activity participation, volunteers, and volunteer hours; maintain official documents.
  • Maintain the bylaws and always have a copy ready for board discussions.


Treasurer Duties:

  • Oversee deposits coming in and expenditures going out.
  • Keep track of all income and expenses.
  • Report to the board a summary of all income and expenses by proper category.
  • Balance and reconcile checking account.
  • Maintain petty cash, receipts, and reports.